Oxford Innovation

Culham Innovation Operations Manager

Reporting to: Director of Innovation Centre Operations

Effective Operation of the Centre, including:

Ensuring that building is open and staffed during office hours
Ensuring that the Centre is operated in compliance with current Oxford Innovation Quality, Financial, Health and Safety, Commercial, Property and other policies, and standard procedures are followed in the Centre, to the satisfaction of the Director
Arranging timely and cost effective repairs and maintenance to the Centre
Ensuring an appropriate level of building security is maintained
Liaising with, and ensuring a continued good relationship with UKAEA (the landlord)
Ensuring that the common areas are kept clean and tidy
Managing the Centre telephone services ensuring coverage during office hours
Ensuring that Centre Regulations are observed
Purchasing for and equipping of Centre, authorised by the Director
Acting as point of contact for the Innovation Centre
Any other tasks to ensure smooth running of the Centre

Developing and providing services to Clients, including:

Photocopying, fax and mail distribution and collection
Procurement of office consumables and cleaning for clients
Running centre conference and meeting rooms, including booking, lay-out and refreshments
Provision of secretarial support for clients
Development of service enhancements and additions
Maintaining an awareness of Oxford Innovation’s range of services, projects and expertise and appropriately promoting to partners and clients
Maintaining an awareness and interest in the Centre clients business performance and problems and signposting to help

Ensuring that the Centre is operated in an effective commercial manner

To operate according to a pricing policy agreed with the Director
To operate the centre safely, efficiently, and cost-effectively according to budgets
Co-operating with the Director of Innovation Centre Operations, Director of Innovation Centre Marketing and Finance Department:
- Maintain local accounting record system to OI standards, ensuring accurate records are kept of charges for services provided or supplied, invoicing, petty cash, tenants agreements, renewal dates and other relevant information to ensure accurate and timely accounting
- Invoice clients for licence fees and other services
- Collect and receipt tenant and other customer payments
- Timely debt recovery
- Within limits of authority, agree provision of services to the Centre and ensure suppliers’ invoices are accurate and paid in a timely manner

Operate in accordance with current OI human resource policies and in liaison with the Director and Head of Personnel
Ensure that Centre staff carry out their duties effectively
Ensure accurate recording of Centre staff timesheets and holidays
Liaise with personnel manager on any staff related issues
Recruit Centre staff
Implement Oxford Innovation performance appraisal and salary review procedures

Head Office
Oxford Innovation Ltd

Mill Street
Oxford
OX2 0JX

tel +44 (0)1865 811127

fax +44 (0)1865 209044